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Syncing Your Google Calendar

You can sync your Google Calendar with your app calendar to manage your schedule from one place. All events will be imported from Google to the app and block time on your calendar. Syncing your calendars will prevent your clients from booking when you are unavailable. When trying to book an appointment from your own calendar, you will be notified if the booking clashes with a Google event. 

Main Benefits

  1. Effortless Time Management: Sync appointments between the two platforms, avoiding double bookings and ensuring an up-to-date schedule.
  2. Real-Time Availability: Display your real-time availability, allowing clients to book appointments easily and reducing back-and-forth communication.

Getting started with Calendar sync

Connecting to Google two-way sync can be done from the Settings / My Schedule page or directly from the App Market on the left menu.  

When syncing your calendars, you can choose to import your Google calendar into the app, export your calendar to your Google calendar, or both.

The initial sync includes calendar items from the last 30 days and the next two years.

Important: Please ensure that you are using a laptop or desktop to connect your account to the new 2-way sync. Currently, we do not support mobile devices for the initial sync connection.
Tip: You can only change calendar items on the calendar you used to create them. If you would like to change an appointment or event booked via, please make sure to change it on the app, and if you would like to change a Google event, please make sure to change it on Google.

Import your app calendar to your Google Calendar

When importing your Google calendar, you'll be able to view all of your Busy times on your app calendar, as long as you remember to mark the event as Busy time in Google.

Tip: Google Calendar's default setting for "All Day" events is for them to be "Free" time,  so remember to update this to "Busy" time if you want this time blocked on your calendar.

Adding Google calendar items will help you make sure you prevent double bookings. 

You can choose to keep your Google Calendar appointment details private and visible only to you on your account.

Export your calendar display to Google calendar 

When exporting your calendar, you'll need to choose how you'd like to export your app calendar to Google during the export process. The default option is to export all your calendar items to your Google primary calendar. 

Additionally, you can choose to export your calendar to a brand new calendar that will be added to the "my calendars" section as a new subscribed calendar. (see image below). The new calendar will be named according to your app business name as a default when choosing this option. You can choose a unique name.

Note: Please note that creating a "new calendar" can result in double bookings, as the bookings will not sync as busy time on your primary calendar. Please also be aware that you will need to share your new calendar with anyone you want to have visibility to it.
Important: When choosing to add a new calendar, make sure your new calendar is checked to view it on your primary calendar.

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If you're viewing your calendar from Mac or iPhone, make sure the exported calendar is selected there as well.  

Initial sync

The initial sync process typically takes a few hours but can take up to 24 hours. During this time, some of your calendar items may not be available. All changes that occur on your calendar will be updated automatically on your Google calendar.

Note: For your convenience, you can choose to schedule the sync to non-working hours (1 am).

Example: Changes made on your Google calendar for app calendar items will not be reflected in your app calendar. Next time you update the calendar item on your app calendar, the changes you made on your Google calendar will be erased.

Migrating from the old version of Google Calendar sync

To migrate to the new version of Google Calendar Sync, go to the relevant Calendar Sync settings page. This would be Setting-> Availability & Calendar for single-staff businesses and Settings->Staff->Advanced settings->My Schedule for multi-staff businesses.

The yellow banner to Update your Google Sync has a "Click Here" button that, when clicked, will take you to your calendar page and to the new Google Calendar Sync wizard.

Your Google calendar will subscribe to your updated calendar during this process while the old synced calendar items are removed to prevent duplicates. 

In the old version, when a booking request is confirmed, an appointment is rescheduled or canceled, an email confirming the changes is sent to the email address tied to your account. The email contains a .ics file that allows the appointment to be added or updated on your primary calendar (Gmail, Outlook, Hotmail, Yahoo, iCal, etc.). 

Important: If you previously shared your Google Calendar with others, you must re-share your new  Google Calendar. Follow the steps from Google Calendar for sharing here.

The new 2-way sync app offers improved syncing between calendars by creating a 'mirror' of your app calendar on Google and vice versa. This also eliminates the need for emails with .ics files that fill your inbox. 

Note: If you decide to connect two-way sync with a Google account that’s different from your main email account associated with the app, you will still be able to receive emails with .ics files to your main email account.

Disconnecting your Google Calendar 2-Way sync

When disconnecting the 2-way sync, as a default, all events and appointments will be removed from the Google calendar. Before completing the process, you would be able to choose to keep all existing events and appointments.

FAQ

I stopped receiving email notifications for calendar updates 

With the new 2-way sync now activated, we've taken steps to reduce your inbox clutter by turning off redundant email notifications. You can turn them back on at any time in your email template settings.

I can't connect to my Google calendar

If you encounter issues connecting to your Google calendar, try logging out and then back into your Google account. Once you've done that, open the two-way sync app and try again. 

If you still aren’t able to connect your Google account please contact support. 

I can only see parts of my app calendar in my Google calendar

The google calendar sync may take up to 24 hours. If you still can't see some or all of your app calendar items on your new Google calendar, please contact support. 

Updates I make on my calendar are not visible in my Google calendar

The Google sync connection is immediate; sometimes, it can take a few minutes to get updated due to server issues. Try refreshing your browser after 15 mins. If you still can't see the update reflected on your Google account, please contact support. 

I've added the new calendar to my iCal, but I still can't see my calendar items in it. 

If you've successfully synced your Google calendar and checked the box beside your business name on your iCal, try clearing the cache on your browser. You can access your browser's Help menu to locate step-by-step instructions on how to do this or view those steps.

Basic Troubleshooting 

If you run into any issues syncing your Google calendar with your calendar:

  • Make sure that your browser is up to date. We recommend you use Chrome to sync your calendar the first time.
  • Clear the cache on your browser. You can access your browser's Help menu to locate step-by-step instructions on how to do this. 
  • Refresh the page.
  • Switch to a different browser. We recommend Google Chrome.

 

 

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